Expense management software for Rwandan organisations.
Every payment approved, documented and posted, with its EBM receipt on file.
The Rwanda Revenue Authority says deductible expenses must be backed by EBM receipts for local purchases. Creodata keeps the receipt with the request, routes it through your approval chain and posts it to Business Central, so the evidence and the decision stay together.
Finance controls for Rwandan organisations, mapped to the system.
Internal audit, the RRA and donors ask the same questions of every payment: who authorised it, is the EBM receipt on file, and does the ledger match? Each control maps to a capability of the expense management system.
Apply the delegated authority in your approval policy
Each supplier invoice, petty cash or cashbook payment routes through the chain set for its department and request type, for example Head of Department, Finance Reviewer and CFO, with an amount threshold deciding how requests are split.
Separate who asks, who approves and who pays
Submitter, Approver, Finance Reviewer, CFO and Admin are distinct roles with their own queues, and every user signs in through Microsoft Entra ID.
Keep the EBM receipt behind every deductible local purchase
Every invoice and receipt is attached to its request and stored in SharePoint Online, linked to the approval and the ledger entry. Finance can require the EBM document before a request is approved. The system keeps the document; it does not connect to or validate against the tax authority's system.
Pay only what was approved
Payment follows final approval. M-Pesa B2C and B2B payment is built in for Kenya. Paying out over MTN MoMo, Airtel Money, eKash or your bank is an integration we scope with each organisation; approvals, documents and posting work the same either way.
Approvals within agreed timelines
Durable orchestration watches every pending approval and escalates overdue items to the next approver, recording the escalation against the request.
Books that match what was approved and paid
Approved items post to Microsoft Dynamics 365 Business Central over OData with their SharePoint documents linked, so nobody re-keys a voucher.
Handle staff and supplier data under the Law N° 058/2021 on the protection of personal data and privacy
Access is by role through Microsoft Entra ID, documents sit in SharePoint Online in your Microsoft 365 tenant, and each approval, escalation and posting is recorded against its request.
This maps software capability to common finance controls; it is not audit or tax advice. M-Pesa payment is built in for Kenya; other payment rails and ERPs are confirmed per organisation during scoping.
For Rwandan organisations that must prove every payment.
Expense management earns its place where a missing approval or EBM receipt becomes an audit finding.
Internal expense and supplier payments at Rwandan banks and financial institutions, under delegated authority and maker-checker, with evidence auditors accept.
Programme and field payments in Rwanda, each traceable to its approval and its documents for donor audits.
Office payments and disbursements authorised and documented before money leaves.
Different chains per department and request type, one audit trail across the organisation.
Guides and pages for finance teams in Rwanda.
Frequently asked questions.
Is this expense management software available in Rwanda?
Yes. Creodata is a Nairobi software company, and the expense management system runs on Microsoft Azure, so Rwandan organisations use the same approval chains, SLA escalation, SharePoint documents and Business Central posting as Kenyan ones. Chains, request types and thresholds are configured per organisation.
Does it integrate with RRA's EBM?
No. The system does not connect to EBM or validate receipts. It keeps the EBM receipt with each request, and finance can make that document a condition of approval, so every deductible expense has its evidence on file.
Can it pay over MTN MoMo, Airtel Money or eKash?
M-Pesa payment is built in for Kenya. In Rwanda, payment over MTN MoMo, Airtel Money, eKash or your bank is an integration we scope with each organisation. Approvals, documents and Business Central posting work unchanged.
Is the system available in French?
This website is available in French, and we can take you through the system in French. Confirm the languages your users need in the application itself during scoping.
Where is our data held?
The system runs on Microsoft Azure, and documents are stored in SharePoint Online in your own Microsoft 365 tenant. Access is by role through Microsoft Entra ID. Map this against your obligations under the Law N° 058/2021 with your data protection officer before you go live.
How much does expense management software cost in Rwanda?
We quote per organisation. The price depends on the number of users and entities, the request types and approval chains you need, and the integrations involved. Ask every vendor for a three-year total cost on the same basis, covering licences, implementation, payment and ERP integration, hosting and support, so the quotes can be compared.
See a payment move from request to approved, paid and posted, for Rwanda.
Your approval matrix and your request types, in a live demo of the expense management system.