Expense management system for Tanzanian organisations.
Every payment approved, documented and posted, with its fiscal receipt on file.
Since the Finance Act 2024, expenditure on goods and services in Tanzania must be supported by a fiscal receipt to be deductible for income tax. Creodata keeps the EFD or VFD receipt with the request, routes it through your approval chain and posts it to Business Central, so the evidence and the decision stay together.
Finance controls for Tanzanian organisations, mapped to the system.
Internal audit, the TRA and donors ask the same questions of every payment: who authorised it, is the fiscal receipt on file, and does the ledger match? Each control maps to a capability of the expense management system.
Apply the delegated authority in your approval policy
Each supplier invoice, petty cash or cashbook payment routes through the chain set for its department and request type, for example Head of Department, Finance Reviewer and CFO, with an amount threshold deciding how requests are split.
Separate who asks, who approves and who pays
Submitter, Approver, Finance Reviewer, CFO and Admin are distinct roles with their own queues, and every user signs in through Microsoft Entra ID.
Keep the fiscal receipt behind every deductible expense
Every invoice and receipt is attached to its request and stored in SharePoint Online, linked to the approval and the ledger entry. Finance can require the EFD or VFD document before a request is approved. The system keeps the document; it does not connect to or validate against the tax authority's system.
Pay only what was approved
Payment follows final approval. M-Pesa B2C and B2B payment is built in for Kenya. Paying out over M-Pesa Tanzania, Mixx by Yas, Airtel Money, TIPS or your bank is an integration we scope with each organisation; approvals, documents and posting work the same either way.
Approvals within agreed timelines
Durable orchestration watches every pending approval and escalates overdue items to the next approver, recording the escalation against the request.
Books that match what was approved and paid
Approved items post to Microsoft Dynamics 365 Business Central over OData with their SharePoint documents linked, so nobody re-keys a voucher.
Handle staff and supplier data under the Personal Data Protection Act 2022
Access is by role through Microsoft Entra ID, documents sit in SharePoint Online in your Microsoft 365 tenant, and each approval, escalation and posting is recorded against its request.
This maps software capability to common finance controls; it is not audit or tax advice. M-Pesa payment is built in for Kenya; other payment rails and ERPs are confirmed per organisation during scoping.
For Tanzanian organisations that must prove every payment.
Expense management earns its place where a missing approval or fiscal receipt becomes an audit finding.
Internal expense and supplier payments at Tanzanian banks and financial institutions, under delegated authority and maker-checker, with evidence auditors accept.
Programme and field payments in Tanzania, each traceable to its approval and its documents for donor audits.
Office payments and disbursements authorised and documented before money leaves.
Different chains per department and request type, one audit trail across the organisation.
Guides and pages for finance teams in Tanzania.
Frequently asked questions.
Is this expense management system available in Tanzania?
Yes. Creodata is a Nairobi software company, and the expense management system runs on Microsoft Azure, so Tanzanian organisations use the same approval chains, SLA escalation, SharePoint documents and Business Central posting as Kenyan ones. Chains, request types and thresholds are configured per organisation.
Does it connect to the TRA's EFD or VFD systems?
No. The system does not connect to TRA systems or validate receipts. It keeps the fiscal receipt with each request, and finance can make that document a condition of approval, so every deductible expense has its evidence on file.
Does the M-Pesa integration work in Tanzania?
Our built-in M-Pesa B2C and B2B payment is for Kenya. In Tanzania, payment over Vodacom M-Pesa, Mixx by Yas, Airtel Money, TIPS or your bank is an integration we scope with each organisation. Approvals, documents and Business Central posting work unchanged.
Can approval thresholds be set in Tanzanian shillings?
Approval chains and the amount thresholds that split requests are configured per organisation. Our reference configuration is in Kenya shillings; confirm Tanzanian shillings amounts, and any multi-currency or multi-entity set-up, with us during scoping.
Where is our data held?
The system runs on Microsoft Azure, and documents are stored in SharePoint Online in your own Microsoft 365 tenant. Access is by role through Microsoft Entra ID. Map this against your obligations under the Personal Data Protection Act 2022 with your data protection officer before you go live.
How much does expense management software cost in Tanzania?
We quote per organisation. The price depends on the number of users and entities, the request types and approval chains you need, and the integrations involved. Ask every vendor for a three-year total cost on the same basis, covering licences, implementation, payment and ERP integration, hosting and support, so the quotes can be compared.
See a payment move from request to approved, paid and posted, for Tanzania.
Your approval matrix and your request types, in a live demo of the expense management system.