The client file, the engagement and the fee, in one place your partners can see.
AuditEDMS keeps every client document in your own SharePoint with a receipt, runs each engagement from tender to archive with gates and clocks, collects PBC lists from clients who never need an account, and turns approved time into fee notes and work in progress.
Where firms lose time and evidence
- The same document, asked for twice
The tax team requests a bank statement the auditors received last month, because it sits in one manager's inbox.
- PBC lists in spreadsheets
Which items are outstanding, who was chased, and when the last file arrived are tracked by hand and re-typed into emails.
- Clearance and archiving by memory
The letter to the outgoing auditor, the wait for a reply, and the file-assembly deadline after the report are the steps inspections find missed.
- Management letter points forgotten by next year
The points are agreed at the closing meeting, and a year later nobody can say which were fixed.
- Bills raised late or not at all
Nothing prompts a fee note when fieldwork finishes, and work in progress is a month-end guess.
What AuditEDMS does for a firm
One client file across service lines
Audit, tax and accounting staff see the same client folder in your SharePoint. Each document records the client, the engagement, the document type, who sent it, when, and whether it came through an upload link or from a member of staff. Versions are kept, duplicates are linked, and nothing is silently overwritten.
PBC lists that chase themselves
Each engagement drafts its request list from a template: trial balance, general ledger, bank statements and the rest, each with a due date. Send the client an expiring upload link; they confirm their email with a one-time code, upload against the list and get a receipt. Outstanding items are chased on a cadence, and the list shows what arrived and when.
The statutory audit, stage by stage
Thirteen stages from tender to archive: tender and proposal, award letter, entry meeting and client acceptance, professional clearance, engagement letter, request for information, planning, planning memorandum, fieldwork, closing meeting, draft accounts and management letter, presentation and sign-off, and archiving. Evidence gates stop a stage completing until its document is filed: the request for information cannot go out until the signed engagement letter is on file. Stages complete in order, so the engagement letter waits until professional clearance is completed, or skipped for a first audit or a continuing client.
Clearance and archive clocks
The professional clearance stage, before the engagement letter, waits the period you set (14 days by default) and closes early only when the outgoing auditor's reply is recorded. Signing the accounts starts the archive clock: 45 days by default, with a ceiling of 60 to match ISA 230's ordinary maximum, reminders to the manager and escalation to the partner.
Management letter points tracked to resolution
Each management letter point is recorded against the engagement with its severity, your recommendation and management's response, then the agreed action, its owner and its due date. The action moves from agreed to implemented and verified, and the person who records it implemented cannot also verify it. A dated follow-up log keeps the history, and a follow-up register lists open and overdue points across clients, ready for next year's planning.
Time, fee notes and work in progress
Staff record time against engagement and stage in quarter-hour units and submit weekly; managers approve, and approved time locks. Charge-out rates are set by grade. Billing milestones (40, 40 and 20 percent of the fee by default) raise draft fee notes when a stage triggers them, with VAT, part payments and a guard against billing the same milestone twice. Work in progress and yield per engagement come from approved time.
A compliance view for the quality review
Every engagement prints as a compliance view: each stage, its gate, its evidence, its dates and who completed it. When your institute's quality assurance reviewers or an inspector ask for the file's history, you print it rather than reconstruct it.
Built for the rules your institute inspects
The final file assembled within the firm's deadline after the report (ISA 230 para A21: ordinarily not more than 60 days)
The archive clock, its reminders and escalation, and the date the archive stage completed
No documentation deleted or discarded before the end of its retention period (ISA 230 para 15)
Versioned, checksummed documents with retention dates by type and legal hold
Changes after assembly recorded with reasons, dates and names (ISA 230 para 16)
The audit trail on every document and stage
Engagement documentation kept safe, intact and retrievable (ISQM 1 para 31(f), A83 to A85)
Your own SharePoint, Entra ID sign-in, permissions on every request
Communication with the predecessor auditor before accepting the appointment
The clearance stage and its timer, before the engagement letter
Acceptance and terms agreed before the work starts
The engagement letter gate before the request for information
This is a map of software capability to standards, not professional advice. Each country page gives the national retention periods and the inspection regime that apply.
Works alongside your working-paper software
AuditEDMS does not replace working-paper or audit-methodology software. Keep the tool your audit team uses for working papers; AuditEDMS holds the client file around it, the engagement record, the requests, the time and the fees, which working-paper tools leave to shared drives and spreadsheets.
Frequently asked questions.
Is this practice management software?
Partly. It covers the engagement lifecycle, the client file, requests for information, timesheets, fee notes, work in progress and internal approvals. It does not post to an accounting system, and it does not track tax filing deadlines for each client; firms that need those keep their existing tools for them.
Can we change the stages?
The stages, gates, timers and billing milestones are configuration. Timer periods, the archive deadline, retention periods and billing percentages are settings your administrator changes; the stage templates themselves are set up with you during implementation.
Can we follow up last year's management letter points?
Yes. Management letter points are recorded as findings with the agreed action, its owner and due date, and followed up until the action is verified or the risk is accepted with a note. The follow-up register shows which points are still open or overdue. Owners are not emailed automatically; the register is where your team follows up.
How do clients send documents?
Through an expiring upload link you issue per client, optionally tied to an engagement and its request list. The client confirms their email address with a one-time code, uploads one or more files against the listed items, and receives a receipt reference by email.
Does it handle tax and accounting engagements too?
Yes. A tax compliance template (engagement confirmed, information requested, computation prepared, manager review, filed) is ready to use, and accounting and advisory engagements are assignment types with time-based fees.
What size of firm is it for?
It is sized for firms of about 10 to 75 staff, and the platform runs for tens of dollars a month in Azure for a firm of 20 to 50.