Real-Time Compliance Checks — High-Performance Storage
Capture and search Microsoft 365 email archives instantly for audit-ready, real-time compliance checks on Azure.
Overview
In today's fast-paced compliance and legal environments, organizations must be able to retrieve and audit critical email communications instantaneously. Creodata's Mail Journaling Solution-built on Microsoft Azure-positions itself as a high-performance storage solution, enabling real-time compliance checks by capturing, archiving, and indexing all critical emails from Microsoft 365. This ensures organizations stay audit-ready and legally defensible, without sacrificing speed or scalability.
What Is Creodata's Mail Journaling Solution?
Creodata's Mail Journaling SaaS is an enterprise-grade email archiving solution for Microsoft 365 environments. Available via the Azure Marketplace, it offers:
- Instant capture and archival of inbound and outbound emails across your Microsoft 365 tenant
- High-speed indexing and full-text search, powered by a cloud-native architecture, enabling instant retrieval
- Built on Microsoft Azure, delivering reliability, global scalability, and robust security
- Compliance-ready design, aligning with SOC 2, GDPR, ISO 27001, and supporting eDiscovery and legal hold
This modern solution simplifies compliance and legal processes by capturing every critical message in real time and making it instantly searchable.
Workflow Explained
1. Rapid Setup
Deploy the Mail Journaling solution via the Azure Marketplace. Activation is swift-many customers are operational within hours, even minutes.
2. Automated Message Capture
Journaling rules are configured in Microsoft 365 administrative settings. Every message matching the rules-regardless of direction-is automatically captured and archived.
3. Secure, High-Performance Storage
Once captured, archived emails are stored securely in your Azure tenant, encrypted both in transit and at rest, with detailed indexing for retrieval.
4. Instant Search & Filtering
The built-in search interface supports advanced filters and full-text queries, enabling compliance or legal teams to find relevant communications instantly.
5. Audit Trail & Legal Readiness
Every archived email includes metadata and envelope details-like sender, recipients (including BCC), timestamps, and content-ensuring integrity and traceability for audits or legal processes.
Target Audience
This solution serves stakeholders across highly regulated and compliance-focused environments:
- Compliance Officers & Legal Teams - who require quick, reliable email retrieval for audits or legal inquiries
- IT Operations - needing assurance of business continuity, secure storage, and smooth integration with existing Microsoft 365 workflows
- Regulated Sectors - including finance, healthcare, insurance, and government, where retention, eDiscovery, and legal hold are mandatory
- Enterprise Governance Teams - who must enforce retention policies, monitor communications, and uphold audit standards
- Organizations handling high data volumes - especially those needing cloud-scale, high-performance storage solutions
Creodata's solution is positioned well for organizations that rely on Microsoft technologies but require more robust email retention, search, and compliance than native services can deliver.
Advantages of High-Performance Storage for Real-Time Compliance
1. Instant Availability of Emails
Archive and retrieve emails in seconds, ensuring teams can respond immediately to compliance or legal demands and meet response deadlines.
2. Enterprise-Scale Performance
Powered by Azure, the system handles millions of messages with ease, maintaining speed and reliability at scale.
3. Seamless Microsoft 365 Integration
Installed directly from Azure Marketplace, the solution ties seamlessly into mail flow with minimal disruption-making compliance efficient, not intrusive.
4. Simplified Deployment & Maintenance
No complex configurations or servers needed. The SaaS model provides 99.9% SLA, zero maintenance, and fast onboarding.
5. Advanced Filtering & eDiscovery
Powerful search tools support granular queries-by date range, sender, keywords, attachments-streamlining compliance checks and legal reviews.
6. Immutable Audit Trail
Stored emails preserve metadata and envelope journaling, including recipient details like BCC-ensuring forensic-quality records for legal defensibility.
Implementation Best Practices
To maximize the benefits of Creodata's Mail Journaling solution:
1. Define Clear Journaling Rules
Decide which mailboxes or categories must be journaled. For legal readiness, journaling everything might be safest; for cost-efficiency, consider selective rules.
2. Structure Retention Policies
Use flexible retention settings to align with regulatory or internal policies. Segment retention by department or message type as needed.
3. Train Teams
Ensure compliance, legal, and IT teams know how to trigger searches, apply filters, and document retrieval processes.
4. Monitor and Maintain
Use Creodata's dashboards and alerts to stay informed on archiving health, storage status, and any delivery or compliance exceptions.
5. Test eDiscovery Workflows
Conduct periodic drills to ensure the system can deliver required emails accurately and comprehensively when needed.
Summary
Creodata's Mail Journaling solution offers a high-performance storage platform purpose-built for Real-Time Compliance Checks. Its cloud-native design delivers:
- Instant, searchable access to archived email
- Robust compliance and security alignment
- Seamless integration within Microsoft 365 environments
- Rapid deployment with little overhead
- Enterprise-grade scalability and reliability
It is an ideal fit for compliance-driven organizations looking to enhance audit readiness, legal responsiveness, and governance-without sacrificing speed or ease of use.
For more information, visit Creodata.com